Sanjay Kumar Sharma
President
State Bank of India Officers´ Association
Chandigarh Circle

Deepak Sharma
General Secretary

Bye Laws

 BYE-LAWS AND RULES OF STATE BANK OF INDIA OFFICERS’ ASSOCIATION (CHANDIGARH CIRCLE) [AMENDED UPTO 29th April 2018] Name  : 1.         The name of the Association shall be State Bank of India Officers’ Association (Chandigarh Circle).  It shall in the following Bye-Laws and Rules, be referred to as the ‘Association’. Registered Office  : 2.         The Registered Office of the Association shall be within the city of Chandigarh.  Area of operation  : 3.         The area of operation of the Association shall correspond to the area of operation of  Chandigarh Circle of the Bank.  Objects  : 4.         The objects of the Association shall be :- a)      To organise and unite all officers of the State Bank of India and to regulate  their relations with their employers. b)         To secure for the members fair conditions of life and service. c)       To try to redress their grievances. d)         To try to prevent any reduction of salaries, wages and allowances and if possible to obtain an advance thereof whenever circumstances allow. e)      To secure for the officers, through negotiations, litigations and collective bargaining or any other constitutional and of legal process adequate compensation for the services rendered by them, effective machinery for redressal of grievances and protection against victimization and exploitation practices. f)       To endeavour to arrange with the employees and/or to review and administer a separate fund by contributions from members or otherwise against sickness, unemployment, infirmity, old age, accident and death and to make such other arrangements as may be feasible and to assist community development programmes, as may be deemed necessary.  (a) To endeavour to do any other activity which results in the welfare of members/society. Objects for which the General Funds can be expended  :  g)     To endeavour to provide legal assistance to members in respect of matters arising out of or incidental to their employment or in consequence of their association with the Association. h)      To endeavour to obtain information relating to banking industry in India and abroad. i)       To receive grants from Public Institutions/Government Agencies and public to run Schools/Colleges, Hospitals and to conduct Educational Programmes/Courses or for any other cause for the benefit of members. j)       To co-operate and federate with organizations particularly those having similar objects in India and abroad. k)      To take such other steps as may be necessary to ameliorate the social, economic and civic conditions. l)         To edit and publish books, magazines as teaching aids and periodicals voicing amongst other matters grievances of the officers and containing matters of interest to them for circulation amongst all officers of the Bank and other persons interested in the Banking Industry. m)     To acquire, purchase, hire, sell, lease, whole or part of any building; for the furtherance of objects of the Association. n)       To encourage thrift and co-operation and to promote Co-operative Societies for the benefit of the members. o)       To invest the money of the Association not immediately required in such investments as from time to time be determined. p)       To raise such money by way of subscription, donation or loans from members and to borrow from any financial agency on the security of the property and assets or otherwise of the Association such sums; as may be necessary for the furtherance of the objects of the Association. q)       To draw, make, accept, endorse and negotiate cheques, promissory notes, bills of exchange, Hundies and other negotiable instruments in pursuance of the objects of the Association. r)        Generally to do all such other acts, matters and things as may be necessary, incidental or conducive to the attainment of the above objects or any of the subject contained in the provisions of Section 15 of the Trade Unions Act, 1926 in the matter of expenditure that may be involved. s)        To create a fund out of the subscription received or by a special drive for funds from members called Benevolent Fund.  This be utilized for providing financial assistance to the members who in the opinion of Executive Committee deserve assistance. t)        To acquire, purchase, take on rent, lease, whole or a part of any buildings for Officers’ Guest House or Transit House. u)       To acquire, purchase, take on rent, lease whole or part of any land/building for educational institutions and to construct building on land so purchased as well as to run the institution for the benefit of members & others. v)       To do any other social activities not listed above for the benefit of membership/society. Ordinary Members  :  5.        Any person employed as Officer in State Bank of India in Chandigarh Circle or on deputation to Central Office/other organizations who subscribes to the objects of the Association and who is not a member of any other Union/ Association of employees/officers of the Bank shall be eligible to become an ordinary member.  Honorary Members  :  6.        Subject to the provisions of Section 22 of the Indian Trade Union Act, 1926, the Executive Committee may admit persons who are not eligible for ordinary membership as Honorary Members. However, an honorary member can’t be office bearer. Admission of Members : 7.         A person eligible to become ordinary member under Clause 5 and desirous of becoming a member shall submit an application on the prescribed form (Appendix ‘A’) and pay the prescribed admission fee and subscription by cheque/check off system. 8.         All applications for admission shall be submitted to the General Secretary who will arrange to place it before the Executive Committee for its consideration and approval.  The right to reject any application without assigning any reason thereof and any other decision of the Committee in the matter shall be final. 9.         Subscription :  (a)      The subscription shall be consisting of Rs.50/- to the monthly subscription and for membership of the Association Rs.100/- to the benevolent fund. Subscription shall be payable through check off system from the salary and shall be credited to the main account of Association.  Thus, a total subscription of Rs. 150/-   shall be made by each member every month from the salary of April 2011. The amount to be paid to the heirs of the deceased shall be Rs 2,00,000/-.  (b)      Any officer defaulting to pay membership/levy for six months will cease to be a member of the Association. However, such members will only be readmitted on payment of all arrears and readmission fee of Rs. 500/-. (c)       Special Levy  : The Executive Committee of the Association may decide to impose a special levy and this levy shall be payable by each and every member and in case of default, such a member shall be debarred from voting/ contesting rights.  The member will be suitably advised to pay such levy before any such action is initiated against him. 9(d)     Any officer defaulting to pay membership/levy for six months will cease to be a member of the Association.  Hence he can be readmitted after payment of Rs. 500/- plus amount of levy/membership arrears.  Default in payment of levy will be applicable for  levy required to be paid for 9th Wage Revision arrears. 10.       Register of Members  : The Association shall keep a register of all its members containing their names and particulars of their places of work etc. “provided that all such members who are on the active roll of this register  who have not faltered in the payment of their annual subscription and levy amount  in the prescribed manner shall be the eligible members for contesting elections, casting votes and participating in other activities of the Association”. 11.       The Register shall be open to inspection by any member of the Association at the Register Office during office hours. 12.       The register of members shall remain closed during such period as may be fixed by the Executive Committee to facilitate conduct of elections. 13.     Organizational set up of local units  : A unit of the Association shall be established at each place where the Bank has its Branch/other establishments within operational area of the Association.  The local unit where membership is 7 or below, shall have a Chairman and a Secretary.  At units where membership is more than 7, there will be a Local Committee which shall be formed with set up as under :- Chairman             :                      1 Secretary            :                                   1                    3. Treasurer               :                                   1 4.         Local Committee Members :    Minimum 2 and addition 1 for every 10 members at the Branch/Office with maximum 10 (ten). The Local Unit may provide for Vice-Chairman and Assistant Secretary, if so desired.  The quorum of local unit meeting shall be one-half of the total members of the unit. 13(a).  The Local Secretary of Zonal Office will be ex-officio member of the Zonal Committee with full voting rights.  The local Secretary of a Branch headed by a Dy. General Manager will be a member of the Zonal Committee of the Module in the jurisdiction in which the branch falls. “Local Committee will be set up at the Admin Offices/RBOs where all the cells and Admin Office/RBO are located in the same premises and the same will be represented by the members from all the offices/cells established in the same building. The Secretary  elected by all the members will be ex officio members of the respective  Zonal Committee with full voting rights Further, the Secretary of Mid Corporate Office, Panchkula will be elected separately and will  also be a member of Haryana  Zonal Committee“.  13(b).  The elections to the local units shall be held every year in the month of July or within one month thereafter i.e. by August.  Elections so held only shall be valid for all purposes.  General Body meeting of the unit shall be held at-least quarterly. 13(c).  No confidence motion in the Local Committee shall be passed by 2/3rd of the electorate of the local unit for which a notice shall be delivered in writing to the local Secretary or Chairman, who shall convene a meeting within 15 days for consideration.  Extra-ordinary general meeting of the local unit will be called giving time, date and venue for such a meeting regarding election, eligibility of voters or otherwise. 14.       The Local Secretary shall be responsible for ensuring that subscriptions are paid by the members through check-off or as provided from time to time. 14(a).  The Local Secretary shall also keep the members of the local unit advised of the activities/programmes/developments of the Association.  The expenditure of local units with membership of 5 and more shall be met by the Association by remitting to them 10% of the subscription of the membership of the unit received under the check-off system. The unit shall submit the statement of expenditure to the Zonal Committee on quarterly basis for their verification. 15.       Module/Zonal Office of the Association may be established at such center where Zonal Offices of the Bank are established as may be decided by the Central Committee from time to time, with the following set-up :-   President (Zonal)                                                     1*     Deputy General Secretary (Zonal)                        1* Asstt Gen Secretary (Zonal)                                   1* Zonal Treasurer                                                        1* *To be elected by the total membership in the Module. Asstt General Secretary (Kashmir Valley)            1 To be elected by voters in Kashmir Valley of J&K Module (Currently members posted in Region 1 and 4). This provision will subject to change in case of re-categorization of regions. Zonal Committee Members - Equivalent to the number of Regions in the Module, to be elected by the total membership of the Module.            Regional Secretary                                                  1        One for every region in the Module to be elected by the members posted in the branches of the Region. Secretary                                           1          for Administrative Office (Zonal Office) to be elected by all officers posted in Zonal Office. (where there are more Modules functioning at the same center, there will be separate modular Association set up of the Association for each Zonal Office.  For Example, DGM PB-I, DGM PB-II).  Secretary Zonal Office/Regional Office to be elected by the members of the respective Administrative Office, if they are at different places.  To elucidate it further, Secretary, Zonal Office be elected by membership of Zonal Office (Administrative Office) and the Secretary, Regional Office be elected by the membership of that Regional Office be elected by the membership of that Regional Office.  (The above office bearers shall constitute the Zonal Committee) provided further that in case area of operation in a region is changed with the change in the area of a Zonal Office, the region will be demarcated accordingly, for the elected office bearers of the Region. The Central Committee with Two third majority may change the constituency of Modules/Regional office-bearers in view of the changed Scenario/changes made by the management at these levels.  However, the Election Committee will incorporate the changes if any, while issuing detailed, Circular inviting nominations. The Central Committee on the recommendations of the Module Committee may decide to designate one of the Regional Secretaries of the Regions, wherever required as Asstt. General Secretary (Region) for better coordination and for better implementation of the objectives of the Association. 15(a).  The Zonal Committee shall meet as often as possible but at least once in a quarter.  The Deputy General Secretary (Zonal Office) will draw the calendar of the meetings in the month of January each year and circulate the same to the members. One of the Circle Office bearer nominated by General Secretary shall attend the Zonal Committee meetings.  In case the Dy. General Secretary of the Module fails to convene two consecutive meetings, the General Secretary shall convene the meeting himself or nominate any other office bearer to convene the same. It will be the duty of the Zonal Committee to implement the programmes/policies and directives of Central Committee/Executive Committee in their Modules.  They shall report their activities together with the minutes of each meeting to the General Secretary for information of the Central Committee.  A clear notice of 10 days shall be given for convening the meeting.  The quorum of the Zonal Committee meeting shall be 50% of the total membership of the Committee.  If the meeting is adjourned for want of quorum, the meeting shall be re-convened within 7 days from the date of the meeting provided that the quorum for the adjourned meeting shall be 1/3rd of the total membership of the Committee. 15(b).  The Central Committee on the recommendation of the Zonal Committee shall nominate one lady member as Zonal Committee Member to the Zonal Committee with full voting rights. 16.     EXECUTIVE COMMITTEE : The Executive Committee shall consist of all Circle Office bearers and four representatives (Zonal President, Dy. General Secretary, Asstt. General Secretary and Zonal Treasurer) of each Module Committee one lady member with full voting rights shall be nominated by the Executive Committee. 17.       The management of the day-to-day affairs of the Association shall vest in the Executive Committee. 18.       The Executive Committee shall meet at-least once in three months or as often as may be necessary to transact the following business :- i)          To consider applications for membership. ii)       To pass the expenditure incurred by the General Secretary during the previous months and to consider and if appropriate, sanction the expenditure and/or allocate funds for which demands may be made by the General Secretary. iii)        To take such measures as may be necessary for the improvement in the administration of the Association. iv)        To issue directions to the General Secretary to deal in a specified manner with any cases/problems referred to the Association by the members. v)         If the General Secretary fails to convene two such meetings consecutively, the President shall convene the same. 19.       Notice of the meeting of the Executive Committee shall be given at-least 7 days in advance of the date fixed for the meeting and the quorum for the meeting shall be one-half of the total members. 20.       If the meeting is adjourned for want of quorum, the meeting shall be convened within 7 days and the quorum for the adjourned meeting shall be 1/3rd of the total members. 21.       The Executive Committee shall have the power to appoint sub-committee to go into any matter requiring detailed examination.  Such sub-committee shall function under the control of the Executive Committee and shall submit their report to the Executive Committee. 22.       The Executive Committee shall also appoint, if necessary, from amongst its members or any other member(s) of the Association Election Committee for the conduct of elections.  Members of the Election Committee shall not be eligible to contest the elections. CENTRAL COMMITTEE 23.       The Central Committee shall consist of all the members of the Executive Committee and all Zonal Committees.  If the Central Committee so constituted does not have a lady member the Central Committee shall nominate two lady members to this Committee with full voting rights and one to Executive Committee. 23(a.)  The Secretaries of SBI Officers’ Resident Welfare Association, Sector 42 Chandigarh and SBI Officers’ Resident Welfare Association, Phase X, SAS Nagar Mohali shall be ex-officio members of the Central Committee with full voting rights. 24.       The President and the General Secretary of the All India State Bank Officers’ Federation to which the Circle Association is affiliated shall be the ex-officio members of the Central Committee, without voting rights. 25.       It shall be the duty and responsibility of the Central Committee to implement the programme, policies and the directives of the General Body and to take such measures as may be necessary within the framework of these bye-laws for strengthening the organizational and financial position of the Association. 26.       When the General Council is not in session and Central Committee is of the opinion that it may not be feasible to convene a General Body meeting to decide any matters of urgent nature, which should ordinarily have been referred to General Council except the matters set out in Clause 22.  The Central Committee shall have the discretion to take such action, as may be necessary and report the same to the General Body at the earliest possible opportunity, for rectification. 27.       If any dispute arises in regard to the interpretation of these Bye-Laws or where Bye-Laws are silent or any action of the Executive Committee, it  shall be referred to the Central Committee at the next meeting  who after hearing all the disputes shall decide the matter.  If serious differences arise on the decision of the Central Committee on a matter of substantial importance, the dispute shall be referred to a voluntary arbitrator.  In any case, no member shall resort to litigation. 28.       The Central Committee shall meet  as often as may be necessary but at least once in 6 months. 29.       A notice of 10 days shall be given to the members of the Committee for the meeting.  In emergent cases, if a meeting has to be held with a shorter notice, the proceedings of the meeting shall not be challenged merely for this matter.  30.      The quorum for a Central Committee shall be 1/3rd of the total members.  The Central Committee shall be competent consistent with the provisions  of these Bye-Laws to frame Rules for the conduct of business at its meetings and allied matters.  If, in the opinion of the Zonal/Central Committee, it is necessary to provide for special participation, the Zonal/Central Committee shall have the power to invite one or more members as special invitees for any meeting of the respective Committees.  The special invitees shall not have any voting right. 31.       ORDER OF PRECEDENCE  : The various bodies constituted under the provisions of the Constitution shall have the following order of precedence in the matter of powers and authority.  i)                   General Council ii)                   Central Committee iii)                  Executive Committee iv)                 Zonal Committee v)                  Branch Committee 31(a).  In the event of any conflict in the stand, action, policy or decision between any two or more of the above bodies, the decision of the body higher among them in precedence in the above order shall have the overriding effect.  GENERAL COUNCIL  32.       All ordinary members and honorary members shall form the General Council of the Association.  33.      The General Council shall be the competent authority to take important decisions affecting policy matters.  34.      The General Council shall ordinarily meet once in three years at such a place and time as may be determined by the Executive Committee.  35.      The Agenda for the ordinary General Council meeting shall include :-  i)         To receive and adopt annual report and the audited statement of accounts of the Association for the preceding term. ii)         To consider amendments to the Bye-Laws and other propositions given notice of the members or by the Executive Committee.  iii)       Any such subject with permission of the Chair.  36.      An extra-ordinary meeting of the General Council shall be convened if a requisition thereof is signed by at-least 1,000 eligible members of 25% of the total membership, whichever is higher is made, stating the purpose and the reason for such a meeting.   Provided that eligible members shall have the same meaning as mentioned under provison to Bye-Law No. 10. 37.       The notice for ordinary/extra-ordinary meeting of the General Council shall be issued by the General Secretary under the direction of the Executive Committee. 38.       A clear notice of one month in case of ordinary meeting and of 10 days in the case of extra-ordinary meeting, shall be given to the members. 39.       The quorum for the ordinary General Council meeting shall not be less than 20% of the total membership eligible to vote as per these Bye-Laws. 40.       The quorum for the extra-ordinary General Council meeting shall be 25% of the total membership. 41.       If, within an hour of the time fixed for the meeting, there is no quorum, the meeting shall be adjourned. 42.       The adjourned meeting shall be re-convened within 7 days from the date of the original meeting. 43.       No quorum shall be necessary for ordinary General Council meeting, which is held after an adjournment for want of quorum.  The quorum for extra-ordinary meeting of the General Council which is held after an adjournment shall, however, necessary be 10% of the total membership. 44.       All propositions/motions/resolutions moved at the ordinary/extra- ordinary meeting shall be decided by the simple majority except motion, censuring or expressing no confidence in the Circle office bearers.  The notice for such a meeting passing no confidence motion shall have to be sent to individual members or through Press by General Secretary. OFFICE BEARERS: 45        The following Office Bearers shall be elected in the manner prescribed in these Bye-Laws to the Central Committee. Circle Office Bearers President                                                       1 Vice President                                              4 General Secretary                                        1 Deputy General Secretary                          2 Organizing Secretary                                               3 Secretary (Finance)                                                 1 Deputy Secretary (Finance)                                   1 Module Office Bearers President (Zonal)                                                     1 Deputy General Secretary (Zonal)                        1 Asstt Gen Secretary (Zonal)                                   1 Zonal Treasurer                                                        1 Asstt General Secretary      (Kashmir Valley)      1                    (Only for J&K Module) Zonal Committee Member - Equivalent to the number of Regions in the Module. Regional Secretary               -                     1   (from each Region)   DUTIES OF THE CIRCLE OFFICE-BEARERS: PRESIDENT The President shall be the Executive Head of the Association and his advice shall be taken in all matters pertaining to the administration of the Association.  The President shall have power to call for special meeting of Central/Executive Committee and the General Council.  In cases of emergency requiring immediate action, he may adopt such measures as the circumstances may demand and report his action to the Central Committee.  The President shall have casting vote. 46.       VICE-PRESIDENT  The Vice-Presidents shall  assist the Circle President/General Secretary generally in the discharge of his functions.  They shall also have such powers and shall perform such duties as may be entrusted or delegated to them by the Executive/Central Committee.  In the absence of Circle President, one of the Vice-Presidents shall act for him and preside over the meetings of the Association. 47.       GENEAL SECRETARY  The General Secretary being the Chief Spokesman of the Association shall act and perform all such duties as are necessary for achieving the objectives of the Association.  He shall conduct all correspondence, convene all meetings and generally exercise control and supervision over the affairs of the Association. No other office bearer shall be authorized to correspond/negotiate directly with the Circle Management. At the beginning of the year, he shall draw a calendar for convening Executive Committee and Central Committee meetings as required under Bye-Laws and circulate the same, for advance information, to the members of the respective Committees.  It should be ensured that the meetings of the Executive Committee/Central Committees are  held, as far as possible, in different Modules by rotation.  He will ensure that the provisions of Rules are complied with strictly, for timely conduct of elections. The General Secretary shall as far as possible keep the Executive Committee apprise of the development/actions taken by him on various organizational matters and shall involve/facilitate/encourage other office bearers to perform their respective functions. He will prepare the annual accounts and put up the same to the Central Committee together with annual report on the working of the Association, for adoption.  This should be circulated to the general members for information.  The adopted reports should be put up before the General Council at its triennial meeting. 48.       DY. GENERAL SECRETARY The Dy. General Secretaries shall generally assist the General Secretary in his work. They shall also perform such other duties as may be entrusted or delegated to them by the Executive Committee. 48(a).  The Dy. General Secretaries shall make periodical reports to the General Secretary on the state of organization in their respective area of operation.  The General Secretary shall, while submitting his report to the Executive Committee, refer to such reports received from Dy. General Secretaries, so that the respective Committees are kept properly informed. 48(b).  In the event of General Secretary not being available for the organizational work for long duration, the General Secretary shall authorize one of the Circle Dy. General Secretaries to act in place of General Secretary in his absence which shall be got ratified by the next Executive Committee. 49.       ORGANISING SECRETARY  : The Organising Secretary shall assist the General Secretary in organizing the Association activities shall work in close co-operation with the Regional Secretaries in building up organisation in their respective areas. 50.       SECRETARY (FINANCE) The Secretary (Finance) shall receive all moneys payable to the Association issue receipts for all moneys received, shall disburse all payments for and on behalf of the Association, keep accounts and have custody and be responsible for all properties of the Association.  He shall operate upon the Bank accounts of the Association jointly with the President/General Secretary. 51.       DY. SECRETARY (FINANCE)  The Deputy Secretary (Finance) shall operate the bank accounts of the Association jointly with the President/General Secretary of the Association in case of non availability of the Secretary (Finance). The Dy. Secretary (Finance) shall assist the Secretary (Finance) and will attend to the work of accounts of the Association in the absence of Secretary (Finance). ZONAL OFFICE BEARERS 52.       PRESIDENT (ZONAL) President (Zonal) shall preside over the Zonal Committee meetings, sign minutes of the meeting and preserve order.  He shall be consulted/taken into confidence for matter relating to Module affairs by the Dy. General Secretary of the Module. 53.       DEPUTY GENEARL SECRETARY (ZONAL)              The Deputy General Secretaries (Zonal) being the spokesman of the Module, shall look after the affairs of the respective Zones from where they are elected.  They shall attend to all matters/grievances of members within the Modules.  They shall conduct their activities in consultation with the General Secretary, Module Committee and within such limitations, as may be placed by the Executive Committee.  The Executive Committee shall have the powers to entrust any other duties/ functions to the Dy. General Secretary (Zonal).  He shall not correspond directly with the Circle Management except through the General Secretary. 53(a)   ASSISTANT GENEARL SECRETARIES Assistant General Secretaries (Zonal) shall assist the Dy. General Secretary/Zonal President in performing Module’s organisation functions.  He shall also perform all other duties those are assigned to him by the Module/Zonal Committee.  In the event of the Dy. General Secretary/Zonal President not being available for organisational work for a reasonably long time, the Asstt. General Secretary will assist the Zonal President/ Dy. General Secretary in day to day affairs.     53(b)   ZONAL TREASURER  Zonal Treasurer shall maintain the accounts of the Module Committee and submit to the General Secretary/Secretary (Finance) the detailed expenditure incurred for the previous quarter. 54.       “REGIONAL SECRETARIES/ASSISTANT GENERAL SECRETARIES (REGION): Each Region shall have one Regional Secretary who will assist the Deputy General Secretary in looking after the affairs of the Region in coordination with Zonal Committee Members for better functioning of the organization at the grass root level. The present Central Committee on the recommendations of Module Committee may co-opt one Regional Secretary as Zonal Committee Member (ZCM) and other will continue functioning as Regional Secretary till next elections. The ZCMs shall continue to be functional office bearers even when transferred inter region within the module. 55.       ELECTIONS  : “Elections to the various posts shall be held triennially and the process shall be completed before the expiry of 3 years’ term.  The term can be extended up to six months by the Executive Committee and beyond six months by the Central Committee.  However, the term cannot be extended beyond six months at a time i.e. if the term to be extended beyond six months; the Central Committee has to be reconvened for the purpose.” 56.       The Circle office bearers shall be elected by all the members of the Association. 57.       The contestants for the Zonal Office posts shall at the time of elections necessarily be posted within the jurisdiction of the Zonal Office concerned and those for the regional posts within the jurisdiction of the Region concerned.  They shall be elected by the members stationed within the jurisdiction of the respective Zone/Region. 57(a.)  Any member who does not participate in a strike call or has marked her/himself as on duty on the day of the said strike call of the SBIOA/ AISBOF/ AIBOC or any Body/ Group/ Association of which the SBIOA/ AISBOF is a part of shall be considered ineligible to contest the election to any post of the Association at the Circle and/or the Zonal level. 58.       Central Committee members shall be the members of the respective States/Union Territory/Administrative Offices. 59.       The Election Committee appointed by the Executive Committee shall be in-charge of the elections and its decision in all matters (within framework of the Bye-Laws of the Association) connected with the elections shall be final. 60.       Provided that those members shall be eligible to participate in the elections who would have given their letter of authority for deduction of membership subscription under check-off facility and not revoked the same and subject to bye-law 9 and 10. 61.       On the date fixed for the purpose, the Election Committee shall issue a notice calling for nominations for election to the various posts.  Though a candidate may file any number of nominations, he can contest for one post only, failing which all his nomination shall stand cancelled. 61(a.)  Procedure for Nomination (Circle Office Bearers) i) The nomination for the posts of Circle Office Bearers shall be proposed by one member from each module of the Circle and similarly seconded by one member from each module. To amplify this provision further, as currently there are 8 Modules, all the contestants for posts of Circle office bearers shall be proposed and seconded by 16 members. There shall be a proportionate increase in case of addition/reduction of Modules in future. Procedure for Nomination (Module Office Bearers) a)         The nomination for the posts of Module Office Bearers including Zonal Committee Member shall be proposed by one member from each Region of the Module and similarly seconded by one member from each Region of the Module. b)         The nomination for the post of Regional Secretary shall be proposed by one member and seconded by another member posted within the Region from where the election is sought to be contested. For the purpose of the elections all special branches, MCG branches and Administrative Offices (except LHO) shall deemed to be a part of the Region where they are geographically located. 61(b.)  The contestants for the posts of Circle Office Bearers shall deposit a refundable amount of Rs 10,000 (Rupees Ten thousand only) with the Election Committee as a security deposit. Similarly the contestants for posts of Module Office bearers shall deposit a sum of Rs 5000.00 (Rupees Five thousand only). The nominations shall be summarily rejected if not accompanied by the aforementioned security deposit (payable by Banker’s Cheque/Draft). The said deposit shall be refunded in case the contestant withdraws the nomination on or before the last date of the withdrawal or after the declaration of the results of the election. However the deposit shall be forfeited in case the contestant polls less than 10 percent of the total valid votes polled, applicable to her/his constituency, in her/his favor. All disputes in relation to this provision shall be referred to the Election Committee whose decision shall be final and binding.   62.       All the nominations shall be sent in a sealed cover addressed to the Chairman of the Election Committee. 63.       On the day appointed for the purpose by the Executive Committee, the Election Committee shall publish a list of valid nominations, under the signatures of the Chairman of the Committee. 64.       The elections will be held by secret ballot.  Ballot papers shall be sent by post to the members at such centers, which are inaccessible.  A list of such centers will be identified by the respective Zonal Committee and approved by the Central Committee and submitted to the Election Committee. 65.       Pending elections of Zonal Committee at the Zonal Offices to be set up, the Central Committee shall have the powers to appoint ad hoc Committees. 66.       CESSATION OF MEMBER/OFFICE BEARER  If the Executive Committee of the Association is of the opinion that any office bearer/member has acted contrary and/or detrimental to the objectives and interests of the Association, the case for initiating any action shall be referred to the Executive Committee. 66a.    In case the performance of any office bearer is deemed unsatisfactory and against the interests of the Association and/or the members she/he can be recalled; if a minimum of 50% of the electorate the Office Bearer represents submit a written resolution for removal of the office bearer to the Circle President and General Secretary.   67.       Any member against whom action under the above Rule is contemplated shall be given a fair opportunity to explain his position before the Executive Committee.  The Executive Committee thereafter, may decide the action by two-third majority of the members present. 68.       Any member of the Executive Committee/Central Committee/Zonal Committee, who fails to attend three consecutive meetings of the Committee of which he is a member, without leave of absence from the Circle President/Zonal President, shall be deemed to have vacated his Office.  Such a member shall have the right to appeal to Central Committee within three months from the date of actions for review. 68(a.)  Any office bearer who does not participate in a strike call or has marked her/himself as on duty on the day of the said strike call of the SBIOA/ AISBOF/ AIBOC or any Body/ Group/ Association of which the SBIOA/ AISBOF is a part of shall cease to be a member of the Central Committee of the association. The requirement of a minimum of 50% of the electorate of the office bearers submitting a resolution for such recalling shall not apply. The Central Committee shall be empowered to take a decision on the continuance or otherwise of the office bearer on the recommendation of the Executive Committee. 69.       Provided further that the member against whom the action under the Rules is contemplated shall be given a fair opportunity to explain his position in person, before the Central Committee. 70.       “All vacancies caused by resignation, retirement, transfer, disqualification, death of the member of the Circle Committee/Zonal Committee shall be filled by co-option by the Central Committee on the recommendations of the Circle committee/respective Committee within the next three months of the creation of vacancy.”  FINANCE  71.       The General funds of the Association shall vest in the Executive  Committee who shall open accounts with a Bank or Banks to be operated by the Secretary (Finance)/Deputy Secretary (Finance) with President or General Secretary. 72.       All moneys received on account of the Association shall be deposited in the Bank.  On no account money receipts shall be utilised directly for meeting payment, but all expenditure shall be met by withdrawing funds from the Bank. 73.       No loans shall be raised on the security of the immovable property of the Association unless the proposal is approved by the Central Committee by 3/4th Majority of the members. 74.       The President and General Secretary shall be competent to authorise all items of expenditure on behalf of the Association up to Rs. 20000/- and shall put up expenditure of more than 20000/- to the Executive Committee for approval. 75.       To meet the expenses of their offices including traveling etc., (except HP and J&K) modules shall be entitled to 25% of the total subscription received from the Module membership.  For J&K and HP, the share will be 40%. 76.       The Zonal Committee will remit, if it deems fit, an amount not exceeding 10% share of any unit with a strength of 10 members and above out of funds at its disposal. 77.       With reference to the financial position of the Association, the Executive Committee shall decide from time to time the benefits to be given to the members who are on the active rolls of the Association. 78.       The General funds of the Association, shall not be spent on any other object than the following viz:- a)         The payment of salaries, allowances and expenses to the employees of the Association to be appointed with the approval of the Executive Committee. b)         The payment of expenses for the administration of the Association including audit of the accounts of the General funds of the Association. c)         The litigation, defence of any legal proceedings to which the Association or any member thereof is a party when such litigation or defence is undertaken for the purpose of securing or protecting a right of the Associations of any member with his employer. d)         The conduct of trade disputes on behalf of the Association or any member thereof. e)         The compensation to the members for loss arising out of the Trade Union disputes. f)          Allowance to members or their dependents on account of sickness, old age, death or unemployment of such members. (g)     The provision of education/ maintenance and upkeep of guest houses, social and other such benefits for members and their dependents. (h)       The upkeep of periodicals published mainly for the purpose of discussing questions affecting employer and employees as such. (i)         The payment in furtherance of the object of which the general funds of the Association may be spent or contribution to any cause intended for benefit of members in general provided that the expenditure in respect of such contribution in any previous year shall not at any time during that year, be in excess of one-fourth of the combined total gross income which has upto that time, accrued to the general funds of the Association during the year and the balance at the commencement of the year.  (j)         Subject to any conditions contained in the Notification any other subject notified by the appropriate Government in the Official Gazette. (k)        The Module Committee shall prepare a detailed quarterly statement of the receipts/payments (with vouchers) for submissions to the Executive Committee through the General Secretary to enable the Executive Committee to update records of the Circle finances.  Any further funds shall be released only after the receipt of this statement with bills. 79.       If a member goes on strike without the sanction of Association, he shall not be entitled to any benefits from Association for the dates on which he has struck work.   This is in addition to any other penalty which may be imposed on him by the Central Committee in exercise of the powers vested in it under these Bye-Laws. 80.       Ordinarily, the decision to go on strike or to start an agitation is the sole prerogative of the Executive Committee.  A Branch Committee/Module Committee shall ordinarily have no powers to start an agitation or strike work without the express consent of the Executive Committee.  If in some extra-ordinary circumstances, such a step is taken by a Branch/Module Committee Office-Bearers, it has to be ratified by the Executive Committee in an emergency meeting.  It has to be informed to the General Secretary immediately and if the Executive Committee does not ratify the decision of the Branch/Module Committee, the agitation/strike shall be called off.  In case of non-compliance of the Executive Committee’s directive, any penal action may be imposed by the Executive Committee. ACCOUNTING YEAR 81.       The Association’s accounting year shall be the year ending 31st March or as may be notified by the Government. ANNUAL AUDIT  82.       The accounts of the Association shall be audited annually by a competent auditor approved by the Executive Committee. 83.       In addition to the above, Executive Committee may appoint one of its members to scrutinise the accounts of the Association. INSPECTION OF BOOKS OF ACCOUNTS 84.       The books of the accounts of the Association shall be open for inspection to any member at the Registered Office of the Association. 85.       Any member wishing to inspect the books, shall make an application in writing to the General Secretary.  Within 7 days of the receipt of such application, the General Secretary shall inform the member the date and time when he can inspect the books. AMENDMENTS TO BYE-LAWS 86.       Members desirous to move any resolution at the triennial General Council meeting shall send copies of the same to the General Secretary at-least 15 days prior to the date of General Council. 87.       The Bye-Laws of the Association may be amended, altered, replaced, rescinded or added to at any time by a majority of the members present at a General Council meeting.  For the purpose of amendments to bye-laws members will have to inform Constitution Amendment Sub-Committee notified by the Executive Committee as per scheduled circulated. JURISDICTION AND arbitration 88.       For the purpose of jurisdiction in respect of legal suits, if any, filed by any party it would be limited to the place where Register Office of the Association is situated.  88(a).  The member(s) of the Association shall not resort to any proceedings in any Court of Law against the Association or its elected Office Bearer(s) without exhausting the remedy of arbitration.  The arbitrators to be appointed by the Executive Committee of the Association on an application by such member(s) setting out the cause of grouse against the Association or its elected office bearer(s) the committee will cause to constitute two arbitrators.  One such arbitrator shall be at the instance of the aggrieved members out of three members nominated by him.  The proceedings of arbitration will be carried out as per Arbitration Act 1996 and the decision of the Arbitrators shall be binding for both the parties.  DISSOLUTION 89.       The Association shall not be dissolved except by a motion passed by a two-thirds majority of members present at a General Council meeting of the Association, expressly convened for the purpose provided the members present constitute a majority of the total members on the rolls.  All the liabilities shall be disposed off in accordance with the decision of the Dissolution Meeting. PROTECTION AGAINST TRANSFER TO OFFICE BEARERS 90.       In addition to the Principal Office Bearers at the Circle level and the Dy. General Secretary (Zonal Office), the protection against transfer shall be granted to one of the Dy. General Secretaries (Circle) and one of the Vice-Presidents and Secretary (Finance)/Deputy Secretary (Finance) at the Circle.  The Zonal President in the Module shall be given protection next.  In case these office bearers are already stationed at the Head Quarters (Chandigarh in case of Circle Office bearers and respective Module Head Quarters) the protection may be granted to some other office bearers to be decided by the Executive Committee each year. If the President/General Secretary/Dy. General Secretary (Centre), Vice-Presidents, Secretary Finance, Dy. General Secretary (Module), Zonal President, opt out of the Head Quarters, they shall be deemed to have vacated their posts/positions.  This vacation of their respective posts shall not apply in case of transfers effected by the Bank and which are mandatory in nature.